Great Lakes Wire

I-9 audits have seen a notable increase, and this trend is expected to persist. The importance of preparation is underscored by studies indicating that over 75% of paper forms contain errors or missing information. Fines for these errors can range from a few hundred to several thousand dollars per form.

To ensure compliance, several steps are recommended:

1. Use the most current Form I-9.

2. Verify employee information accuracy, including Employee Information, Citizenship or Immigration Status, Employee’s Attestation, Identity and Employment Eligibility Documents (Lists A, B, and C), Employer’s Certification Information, and Reverification Requirements.

3. Stay organized by keeping all Forms I-9 in one place.

4. Conduct internal I-9 audits to identify and correct errors and properly dispose of forms past the retention period.

5. Consider E-Verify to help confirm work authorization and demonstrate compliance efforts.

6. Use an electronic system to minimize errors and streamline record-keeping.

7. Understand compliance requirements to protect your organization.

"Taking proactive steps now can help prevent costly fines and compliance challenges," according to the article provided by Ahola.

This guidance aims to assist organizations in mitigating potential penalties associated with non-compliance in I-9 documentation processes. It should be noted that this advice does not constitute legal counsel nor address state or local law specifics.